Executive Assistant

Executive Assistant

Job Description

It’s an amazing job for an amazingly special person. This position handles communication, makes the scheduling, and takes care of other administrative tasks on the Executive’s behalf. Applicants must be degree holders for Business Studies, Administration, Management, or the equivalent with a working experience in the related field for at least a year.

This is a great opportunity to work with a company with diversity, in terms of culture, and to support VBP in achieving its vision in the future. Through this role, you will become part of the company’s greatest goal of being the Philippine’s best place to work with.

Responsibilities include but are not limited to the following:

  • Maintains the Executive’s calendar of activities and coordinates/arranges meetings and conferences
  • Reads, screens, and analyzes incoming documents, emails and calls to determine their significance and plan its distribution
  • Proof reading documents and proposals
  • Acts as liaison between the Executive and others by transmitting instructions and assignments and following up of results.
  • In charge of setup, coordination and processing of check requisition request for confidential documents
  • Keeps and maintains the filing of important documents of the Executive
  • Performs general clerical duties for the Executive to include, among others, booking and confirming flights
  • Collects month-end reports of each department for submission to the Executive
  • Facilitates the schedule for the use of the conference rooms/meeting rooms
  • Coordinates with peers and other departments to endure adherence and compliance to business processes
  • Represents the executive by attending meetings in the executive’s absence; speaking for the executive
  • Welcomes guests and clients by greeting them, in person or on the telephone; answering or directing inquiries
  • Secures information by completing data base backups
  • Follow up action plans for team members on behalf of Execute

Enhance Team and Culture:

Be team oriented and foster that culture with others
  • Live the VBP values daily, with a focus on continual improvement
  • WOW internal (teammates) and external (clients) while building and fostering solid relationships
  • Focus on the win/win, and always try to understand perspectives that are different than your own

    To be successful in this role you will need the following:

    • Must have at least 1 year Executive Assistant experience
    • Excellent knowledge of MS Office
    • Proficiency in English
    • Exemplary planning and time management skills
    • Up-to-date with advancements in office gadgets and applications
    • Ability to multitask and prioritize daily workload
    • High level verbal and written communications skills
    • Discretion and confidentiality

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